ICTM 2010-2011 To Do List

Done	Item	2009-2010	2010-2011
	Speakers for Conference
√	Decide theme for conference (Math At The Core: All Ages, All Stages )	Another Bite At the Core	Targeting The Core
	Secure speakers	Ross	Ross
	Send letter and speaker form	Ross	Ross
	Confirmation emails to speakers	Ross	Ross
	Receive final descriptions of speaker sessions and confirmation of AV or any special needs	Ross	Ross
	Assign session times	Fischels	Fischels
	Assign classrooms. (Don’t schedules sessions in rooms one right after the other. Stagger so that speakers can get into their rooms early to set up, if necessary.)	Fischels	Fischels
	Make door signs	Fischels	Fischels
	Design & type up the program. For inclusion on website and print copy for conference day	Busta	Busta
	Print program – Note - add apple core to Iowa Core Curr. Sessions For example: Apple with arrow	Busta	Busta
	White board to post last minute changes on conference day	Ross	Conference Committee
	Hospitality room for speakers – make sure they know this	Blum	Blum
	Produce speaker thank you letters with a copy to their administrator	Busta	Busta
	Decide if there will be speaker gifts and what they will be.	None	None
	Follow-up two weeks prior to conference with all speakers (email)	Ross	Busta
	Send Exec Sec & President copy of speaker database along with addresses	Fischels & conf committee	Fischels & conf committee
	Design flyer	Fischels	Fischels
	Send monthly reports regarding number of speakers	Ross/Send to entire Board	Ross/Send to entire Board
	Update Speaker Form		Conference Committee/Ross
	Keynote Speaker for Conference
	Secure keynote	Slezak	Avazian
	Contract	Slezak	Avazian
	Assign session(s) times and location(s)	Fischels	Fischels
	Receive session(s) description(s)	Ross	Ross
	Arrangements for getting speaker to conference	Slezak	Avazian
	Produce a thank you letter following the conference	Busta	Busta
	Conference Site
	Breakfast/Lunch arrangements. Consider options for vegetarians or religious (during Lent)	Blum	Blum
	Tech Support	Blum	Blum
	Audio Arrangements for keynote		Blum
	Chairs on Floor		Blum
	Custodial Support	Blum	Blum
	Tables for exhibitors – about 60 6’ tables	Nuss/Blum	Nuss/Blum
None this year	Take meal tickets	N/A	N/A
	Tables for registration – 4 would be appreciated	Blum	Blum
	If a TV system is available, posting conference info throughout the day would be nice.	Blum?	Blum?
	Contract with host school	Blum	Blum
	Arrange for coffee and water through out the day	Blum	Blum
	Exhibitors	Nuss	Nuss
	Produce a thank you letter to the school superintendent and building principal and food service following the conference	Slezak	Avazian
	Food/drink for hospitality room	Blum	Blum
	Registration for Conference
	Participation or Speaker Certificates for all participants	Busta	Busta
	Notify registrants that their registrations have been received	Busta	Busta
	Develop press release to be included in participant packet	Slezak/Busta	Avazian/Busta
	Awards – Friends of Math, Lifetime Achievement, Retiring Board Members, Presidential Award Finalists	Slezak/Busta	Avazian/Busta
	Evaluation of Conference	Busta	Busta
	Order pencils for registration folders (w/ICTM and website)Oriental Trading Company suggested for pencil)	Busta	Busta
	Notepads for registration folders	Brincks/Busta	Brincks/Busta
	NCTM information for registration folders (annual meeting, membership, brochures, information on renewal monies)	Tvrdik	Tvrdik
	Registration Table Green ICTM Table covering (Blum) Folder for each participant with 1. Program 2. Nametag 3. Certificate of Attendance 4. PR Release 5. Membership brochure 6. NCTM information 7. ICTM pencil (sharpened) and notepad 8. Grant Brochures	Busta	Busta
	Help at registration table	Carlson will facilitate times	Carlson will facilitate times
	Vendors
	Recruit for door prizes along with those that vendors donate	Nuss	Nuss
	Advertisements from Vendors		Nuss
	Advertisement from Copyworks & Learning Post (set up table)		Busta
Done	Item	2009-2010
	Pre-Session Conference
	Pre-session conference planning committee	Tvrdik/Peacock	Tvrdik/Peacock
	Send info on pre-session to college pre-service teachers	Tvrdik/Peacock	Tvrdik/Peacock

Other for Conference
Order ICTM polos for new board members	Busta	Busta
Invite presidential awardees to the business meeting	Slezak	Avazian
Reserve motel rooms for the conference	Slezak	Avazian
Check into credit renewal for conference	N/A	N/A
Get student guides to give building directions – T-shirts (need directions ask me)	Blum/Busta	Blum/Busta
Handle NCTM materials sale at the conference	Tvrdik	Tvrdik
Stands to hold the NCTM books		Runyon
Set fee structure	Executive Board	Executive Board
Update web for speaker information		Burrow/Busta
Conference Photos		Slezak/Ross
Grants
Curriculum grant application and rubric (3 @ $500 each max)	Outreach Comm	Outreach Comm
NCTM travel grant application and rubric (2 @ $800 each max)	Outreach Comm	Outreach Comm
Advanced tuition grant application and rubric (2 @ $500 each max)	Outreach Comm	Outreach Comm
Free registration w/sub pay as first-time attendee to ICTM Conference (3 of these)	Outreach Comm	Outreach Comm
Print all grant applications/rubrics to include in mass mailings	Busta	Busta
Send all grant applications/rubrics to webmaster	Busta	Busta
Post all grant applications/rubrics on the website	Burrow	Burrow
Make or send copies of applications received to committee	Busta	Busta
Read applications and determine winners	Outreach Comm	Outreach Comm
Fall newsletter article	Miller	?
Post conference newsletter article	Miller	?
Take photos of recipients at conference	Slezak	Slezak/Ross
Check if applicants for grants are ICTM members	Busta	Busta
Notify journal editor (Currently Lori Mueller) that an article needs to be submitted by grant recipient	Miller	?
Notify program chair (Currently Cheryl Ross) that a conference session needs to be presented by the grant recipient	Miller	?
Write letters of congratulations to grant awardees
Nominations
Secure candidates for the ballot	Slezak/Avazian	Avazian/Slezak
Collect candidate information for the ballot	Slezak/Avazian	Avazian/Slezak
Send completed information to Exec Sec for ballot prep	Slezak/Avazian	Avazian/Slezak
Prepare ballot	Busta	Busta
Mail ballots to members	Busta	Busta
Tabulate returned ballots	Slezak/Avazian/ Busta	Avazian/Slezak/ Busta
Verify election results
Notify all candidates of election results	Slezak	Avazian
Notify members of election results in newsletter & web	Slezak	Avazian
Journal (Fall)	Publications committee
Solicit articles (due Aug 1)	Mueller	Mueller
Review articles submitted	Journal Comm	Journal Comm
Design cover	Journal Comm	Journal Comm
Prepare Journal for printing	Busta	Busta
Print Journal	Busta	Busta
Mail Journal to members (fall delivery)	Busta	Busta
Newsletter (Sept 1, Dec 1, April 1)
Articles and photos	All Exec board members	All Exec board members
Organize newsletter submissions	Burrow	Burrow
Mail newsletter to members	Busta	Busta
Other
Apply for IMSC money	Slezak	Avazian