ICTM Executive Board Meeting Minutes

22nd-23rd June 2007

Hanford Inn,  Highway 122 West

Mason City, Iowa

 

Lunch was served beginning at 12:00 noon.

 

The meeting was called to order by President Cheryl (Cheri) Ross at 1:00 pm.  Members present introduced themselves:  Joyce Becker(NCTM Representative- effective July 1), Jane Haugen(VP-Elementary), Laura Brincks(Treasurer), Cheryl Ross(President), Callie Kronlage(Student Representative) , Marlene Meyer(AEA 10 Director), Ed Rathmell (Gov’t Relations Representative), Cathy Miller(VP-Postsecondary), Lori Mueller(Journal Co-Editor), David Burrow(Webmaster/Newsletter Editor), Nancy File (AEA 13 Director), Brooke Fischels(AEA 15 Director), Kathy Wilkerson(AEA 267  Director), Connie Nolan(AEA 4/12 Director), Ruth Avazian(AEA14 Director/Program Co-Chair), Albert Hayton (AEA 9 Director), Judy Slezak(President-Elect), Diane Royer(VP Middle/Journal Co-Editor), Judith Spitzli(DOE Math Consultant), Rose Jennings(AEA 16  Director), Maureen Busta(Executive Secretary).

 

Board Members not able to attend:  Rachel Kruse, AEA 9 Director, NCTM AFC Central 2 Rep – Tom Muchlinski, AEA 1 Director – Ed Berry, AEA 8 Director – Annette Louk, AEA 11 Director – Michael Marcketti, NCTM Rep – Michael Link   (until July 1), Conference Chair – Dave Blum, Conference Exhibits Chair – Travis Nuss.

                       

Executive Secretary:  Maureen Busta, Executive Secretary, discussed the minutes and provided contact information to the board.  Several changes were made and Maureen will forward the updated information to all board members.  (A report of the time Maureen has spent working on ICTM info this year was provided to all Board members.)

                                                           

 

Treasurer’s Report: Laura Brincks gave each member of the board a copy of the treasurer’s report and discussed reimbursement procedures. 

 

Membership:  Maureen Busta, Executive Secretary, gave each director a list of their members and a list of the lapsed members in their AEA.  Full membership lists were given to the President, President-Elect, Vice-Presidents and members of the nominating committee.  Everyone was asked to review the lapsed members and do whatever they could to get those people to send in their membership monies.  Busta is continuing to work on clearing out those members from the list who have not sent in their renewal monies.  She is having difficulty with the process of sending out postcards for renewal reminders and is asking for everyone to think of something that will help her with the membership renewals.  Rathmell suggested highlighting the membership more at conference registration.  Brincks indicated that schools often will not pay membership fees when they are paying for registration even though it would cost less.  Busta noted that with the multiple year renewals it is working best to print 3 year renewal cards at the same time.  The following membership report was given by Busta.

 

 

June 6,2004

June 6,2005

June 16,2006

June 22, 2007

 

 

 

 

 

Regular $20

261

364

403

236

Regular $38

 

 

 

21

Regular $50

 

 

 

74

Ames ($10)

5

0

0

0

Retired

21

25

28

19

Student

35

35

25

52

Institution (Elem)

6

25

9

56

Free Promotion

0

6

8

10

Total Membership

355

455

473

469

 

 

 

Regular

Student

Instit.

Retired

Ret. Free

Free Promo

Reg- $38

Reg- $50

Total per month

# of renewals

 

 

 

 

 

 

 

 

 

 

 

Jul-06

10

 

 

 

 

 

 

1

250

11

Aug-06

22

2

0

8

 

1

2

7

916

42

Sept. 2006

33

3

1

4

1

6

2

12

1406

62

Oct. 2006

30

8

19

 

 

3

2

9

1831

71

Nov. 2006

35

1

4

4

 

 

3

7

1329

54

Dec. 2006

25

4

7

1

 

 

4

12

1522

53

Jan. 2007

41

33

21

 

 

 

2

11

2346

108

Feb. 2007

13

1

2

1

0

0

3

5

704

25

Mar. 2007

8

0

0

0

0

0

2

2

336

12

Apr. 2007

9

0

2

0

0

0

0

2

350

13

May-07

5

0

0

1

0

0

0

2

205

8

Jun-07

5

0

0

0

0

0

1

4

338

10

 

 

 

 

 

 

 

 

 

 

 

Total

236

52

56

19

1

10

21

74

9600

469

 

0.50

0.11

0.12

0.04

0.00

0.02

0.04

0.16

 

 

 

June 2006 – 501 current members in database, 157 lapsed members

June 2007 – 516 current members in database, 262 lapsed members

           

NCTM Representative:  Laura Brincks gave the NCTM Representative report for Michael Link, who could not attend.

·        ICTM has sponsored a new NCTM affiliate group at the University of Northern Iowa.  This Student Affiliate group was recognized at the delegate assembly at the National Conference in Atlanta, Georgia. 

·        Several resolutions were passed by the 2007 Delegate Assembly.

Resolution O.NR.07.01

Be it resolved that the Delegate Assembly recommends to the NCTM Board of Directors that the Western Caucus will meet following the opening session of the NCTM Annual Meeting and Exposition in Salt Lake City (2008) and Washington, DC (2009) as a pilot.

Rationale:  In order to attend the regional caucuses, many delegates must incur a time and financial burden to travel from one area of the country to another. For example, when traveling from the western to eastern or midwestern states, delegates have had to arrive the evening prior to the caucuses. This causes a loss of an additional work day and the need for funding an extra night’s lodging. In addition, some of those attending the NCSM conference have cut their time short in order to represent their Affiliate at the caucuses. To build strong leadership for all Affiliates, the caucuses and Delegate Assembly should be accessible to all representatives.

(Initiated by the Western Caucus)

Resolution O.NR.07.02

Be it resolved that the Delegate Assembly recommends to the NCTM Board of Directors that the review and release process for the grades 9-12 mathematics curriculum project include an opportunity for input from the general membership.

Rationale: New Hampshire is currently engaged in a state-level project addressing the transition between high school and college/university. One troubling finding is the lack of a consistent and coherent curriculum at the high school level. NCTM’s grade 9-12 project has the potential to have a tremendous impact on the mathematics curriculum in high schools. Therefore, it is important to have as much input as possible from the general membership. We feel that the processes or input used with the PSSM can serve as a nice model.

(Initiated by the Eastern Caucus)

Resolution O.NR.07.03

Be it resolved that the Delegate Assembly recommends to the NCTM Board of Directors that in order to qualify for the Leadership Circle the percentage of the Partner Affiliate’s membership who are NCTM members should be a tiered structure with at least 3 levels.

Rationale: In order for Partner Affiliates to qualify for the Leadership Circle 25% is a more realistic goal for NCTM membership. Institutional memberships do not count for the Partner Affiliates but their members are often individual members of Partner Affiliates. If the Leadership Circle is designed to support Partner Affiliates’ membership and NCTM’s membership, the goals for identification in this circle should be realistic.

(Initiated by the Southern Caucus)

·        Consignment sales – earned $109.89 after expenses.  Laura paid this years and last years this year. 

                        July 6-8, 2007 Affiliate Leaders Conference:  Salt Lake City, Utah

                        August 10-12 2007 Affiliate Leaders Conference: Chicago, Illinois

                        October 25-26, 2007:  Regional NCTM Meeting at Kansas City, Missouri –                                       Opening Session will be held Oct. 24 at 7 p.m.

                        April 9-12, 2008  Annual NCTM Meeting at Salt Lake City, Utah

                                    Future NCTM Annual Meetings:

                                                April 22-25, 2009: Washington, DC

                                                April 21-24, 2010:  San Diego, California

                                                April 13-16, 2011:  Indianapolis, Indiana

                                                April 25-28, 2012:  Miami, Florida

                                                April 17-20, 2013:  Denver, Colorado

 

Government Liaison – Ed Rathmell

            Get well wishes from the Board are being sent to David Duncan, a charter member of the mathematics organization that was instrumental in the formation of ICTM in 1972.    

 

The Iowa Board of Regents has recognized the Regent universities for specific strengths:  UNI – Education, Iowa State – Bio Tech, University of Iowa – medicine.  An internal committee is organizing the first activity at UNI which is a summit on July 11th. Challenges and opportunities in math & science education will be the focus of the meeting.  Key stakeholders in Iowa are invited to attend.  Projects will be identified to improve student achievement, secure high quality teachers and form collaborative efforts.    

 

NCTM has a new committee on the production of approximately 20 books on Essential Understandings.  These materials will address the issue of what are the understandings that teachers should have to teach mathematics  They should be useful to guide professional development.  The first set of books will be Rational Numbers at the Middle grades. 

 

Department of Education – Judith Spitzli                                                       

 

·        Update on Every Student Counts – This statewide initiative is in the 4th year of training of a 5 year plan.  Focuses on formative assessment.  Data Analysis and Probability was just finished. All AEA’s are training in Every Student Counts and there are a large number of people being trained.  Judith Spitzli asked all to call their AEA’s and ask when the training is available and at what level if interested.  There is a problem based instructional task orientation available which is either in a 4 or 8 day model.  This involves meaningful distributive practice from Ed Rathmell.  Eric Hart and Judy Slezak are the facilitators.  Catherine Miller is on the Middle School team.  This training should go on and on. 

 

·        CGI – Cognitively Guided Instruction –  is an elementary initiative which helps students think mathematically.  Lots of people have been involved in this initiative:  1st, 2nd or advanced plus.  Advanced plus will be trainers. 

 

·        Presidential Awards- Elementary – Jennifer Johnson, Every Student Counts trainer. 

 

·        Readers have identified finalists for Secondary Presidential Awardees.  They will be receiving letters inviting them to join the Governor of Iowa in August at a luncheon.

 

·        Elementary Presidential Awards will be awarded next time.  Anyone can nominate themselves. Requirements include a DVD which includes 30 minutes of teaching and then another 30 minutes of the teacher doing whatever they want. 

 

·        Model Core Curriculum has been finished for Grades 9 – 12. Rita Martens and Eric Hart have been the facilitators.  It is recommended that every high school teacher review the model core curriculum.

 

·        K-8 Model Core will be written with a new work team, new facilitators, and writers.  The work begins in September for State Board approval by May 2008.

 

·        Brooke Fischels commented that the ICN sessions for the 9-12 Model Core Curriculum were held with two way communicative tool; however, teachers were not asked for feedback.  The sessions were also held from 2-4, which prevented teachers from being able to attend.  Methods teachers and higher education personnel need to be included in planning, design and information.  The information went to AEA’s so the information didn’t get to the colleges, only K-12.  Judith will forward this information for use with the K-8 Model Core team.

 

·        Rose Jennings asked for an update of the focal points.  Judith indicated that this is a national level item and that the Model Core Curriculum was requested by the Iowa legislature.  The Model Core Curriculum is not a mandate.  Each district needs to determine what their core curriculum will be.

 

·        Ed Rathmell believes there is a consistent message about what effective mathematics is in Iowa; however, our testing program in the state is not consistent with the state initiatives.   More emphasis is needed on the 2nd assessment.  ICTM needs to be aware of the problem with assessment not matching ITBS.

 

·        Three math consultant positions are open at the State level – K-8, 7-12, and Special Needs math person.

 

·        NCTM has announced that LENS will be out in the fall.  LENS is the 9-12 version of the focal points. 

 

·        Math/science partnership monies are available.  Two are currently being funded – Lesson Study – elementary 3rd year and the University of Iowa – Great Prairie – AEA 15 & 16 – lesson study model at high school level – Cos Fi, Eric Hart

 

Conference Report – Ruth Avazian, Connie Nolan (Speakers), Laura Brincks($), &   Maureen Busta (Registration, etc.)

At the 2007 Conference there were 72 speakers.  Strengths of the conference were the connection to reading, concept maps and sessions where materials were available for the teachers to take with them.  The afternoon keynote was not particularly well received.  Parking was also a problem.  Maureen indicated that a message needs to be highlighted in the 2008 Conference flyers that the conference is at a different site and parking will not be a problem.  Participation was good.  Ruth Avazian did an excellent job getting the speakers and Connie Nolan was excellent at getting the times/rooms arranged for the speakers.  Speakers need to be reviewed for next year’s conference.  Some rooms were too small.  There were 501 registered.  Ruth thanked her mentor, Joyce Becker.  Ruth has already received information from speakers for next year.  The 2008 Annual Conference will be at Southwoods on Feb. 15th.  Everyone needs to give Ruth Avazian 10 names of speakers.  There was discussion regarding speakers who are not members.  It was recommended that all speakers be ICTM members. 

Laura referred members to the treasurer’s report citing the conference income/expenses.  (The income for the conference was $25,489.39 and expenses were $9821.85 for a profit of $15, 667.54.)

           

Communications Report – David Burrow, Lori Mueller, Diane Royer

Three newsletters were sent last year.  Each board member should write up something for the newsletter.  David wondered if there were other uses for our website besides conference info.  Cheri noted that David does an excellent job.  

Lori & Diane asked that everyone write an article for the journal:  something that teachers could take and use in their classrooms.  Lori noted that there is no length specifically 1- 13 pages –Deb Tvrdik has handouts for pre-session conference that may be able to be submitted for publication.

 

Iowa Math Science Coalition:  Judy Slezak , as ICTM representative, reported on attending the Iowa Math Science Coalition meetings in February and April.  At the February meeting the vision and mission statement were reviewed and revised.   The IMSC vision statement is:  All Iowans will acquire and successfully apply Science, Technology, Engineering, and Mathematics (STEM) knowledge and skills to contribute personally and professionally in the global society.  The IMSC mission statement is:  The Iowa Mathematics and Science Coalition engages key stakeholders to influence public policy and educational practice and advocate their alignment to community and business needs and resources to provide globally-competitive Science, Technology, Engineering, and Mathematics (STEM) education for all students.  At the April meeting the vision and mission statements were reviewed and revisions will be forwarded at a later time.  Four basic strategies were outlined:  Advocate, Communicate, Educate, and Motivate.  Goals and timelines to accomplish these goals were set for each of these strategies.

 

Board Approval Items

The following appointments were moved and approved unanimously (20 yea, 0 nay)

·        Executive Secretary – Maureen Busta (Mueller, Royer)

·        Student Director - Callie Kronlage (Burrow, Meyer)

·        Conference Program Co-chair - Brooke Fischels (Nolan, Royer)

 

·        Motion to send about 4 people (Lori Mueller, Kathy Wilkerson, Cheryl Ross and the UNI Student Affiliate Representative) to the NCTM Affiliate Leadership Conference August 10 – 12th with necessary expenses provided including meals  (Fischels, Burrow) 20 yea, 0 nay

o       A detailed report will be written after the Conference and a report to the newsletter will be provided by Cheri Ross

 

Nominating Committee -  board members were asked to volunteer to serve on this committee.  The following positions are up for election this fall:  AEA267, AEA 8, AEA 10, AEA 11, AEA 15, AEA 16, Post-Secondary VP, Middle School VP (however, AEA 15 & 16 are merging and will be called Great Prairie AEA)  Brooke will be program co-chair and her Director’s position will merge with AEA 16.  Judy Slezak volunteered to serve on the nominating committee.

 

Miscellaneous :

1)         Speakers for conference – Cheri has contacted three different speakers that were recommended to her:  1)  Steve Rhinhart from Key Curriculum would provide Michael Serra– Key will pay most of expenses.  2)  Greg Tang – writes math books, written a series of books, author through Houghton & Mifflin – Regular session at 8 and then keynote at 9 and $4500 and Houghton Mifflin would pay half.  3)  Matt Larson – public schools from Lincoln, NE heard from Houghton Mifflin.  It was thought that 3 keynotes would be tough to get around. Rose thought a motivational speaker was very important.  Greg Tang might appeal to elementary teachers (Jane Haugen).  Special education teachers also have an interest in our conference ( Marlene)

 

2)         It was recommended that the Business Meeting should be before speaker.

 

3)         Maureen has begun the list of past award winners of the Friends of Math Awards & Lifetime Achievement Awards. 

 

4)         Outreach ideas for committee – Joyce Becker thought bulk mailings that were sent last year was too much for building principals  - Cheri thought the intent was not to continue this year.  Budget looks very good.  Laura reminds us that curriculum grants still need to be paid from last year.  Rose thought that personal phone calls would be good rather than the bulk mailing. 

 

5)         There was discussion about what the Board felt should be done with “leftover” money from unused grants –If grants are going to be awarded and not all of the grants are awarded can it be rolled over and applied to others.  Connie didn’t see any problem with this.  Laura would like guidelines be solidified so that there is no question about reimbursement of monies for tuition grant.  Cathy indicated that since this was the first time the tuition grant was offered some things need to be clarified. 

 

6)         Review ICTM Constitution – Cathy said we should have something regarding calling off a meeting due to weather – AEA 15 & 16 need to be changed to Great Prairie and AEA 4/12 needs to be changed to Northwest AEA.

 

7)         A policy for pod casting/taping sessions at conference needs to be determined.

 

8)         A contact phone number needs to be available for speakers to use on the day of the conference in case of emergency.

 

9)         Door prizes for conference and pre-conference – Maureen indicated there should be door prizes connected with evaluation forms.

 

10)      How to handle people volunteering to speak that should not be speakers.

 

11)      Advertising exhibitor workshops at conference (like NCTM)

 

12)      Review mileage rate (currently $.40)

 

13)      Distribution lists for directors

 

3:00 – 6:00 Small Group discussion –    

Each member was involved in one of the committee discussion groups.  Groups will report out starting at 9:00 Saturday morning.

Conference - facilitated by Ruth, Brooke F, Joyce B, Rose J, Albert H, Callie K,                                    Judith S  

1.  Items for discussion – Conference Feb 15, 2008 and “to-do list”

2.  Pre-conference Thursday night Feb 14, 2008 

                  3.  Registration for West Des Moines teachers as last year?

            Publications – facilitated by Lori M & Diane R, Kathy W, David Burrow, Jane H

·                    Journal

·                    Newsletter

·                    Website

            Outreach – facilitated by Cathy M, Connie N, Judy S

·                    Grants

            Membership – facilitated by Nancy F, Maureen B, Laura B, Cheri R, Marlene Meyer

·                    Keep/refine procedures?

·                    Membership brochure

 

Dinner was served and after dinner Cheri, Maureen and Laura worked on a budget draft for board review on Saturday morning.  Rose Jennings and Nancy File reviewed the Regional Directors Handbook and provided Maureen with revisions for the Handbook.    

 

Saturday morning:

Cheryl Ross, President, called the meeting to order at 8:55 am.  Members of the board introduced themselves.  Members present:  Rachel Kruse(VP Secondary), Kathy Wilkerson(AEA 267 Director), Brooke Fischels(AEA 15 Director), Connie Nolan(AEA 4/12 Director), Diane Royer(VP Middle/Journal Co-Editor), Ruth Avazian(AEA 14 Director/Program Co-Chair), David Burrow(Webmaster/Newsletter Editor), Marlene Meyer(AEA 10 Director), Albert Hayton(AEA 9 Director), Judy Slezak(President Elect), Lori Mueller(Journal Co-Editor), Rose Jennings(AEA 16 Director), Nancy File(AEA 13 Director), Cathy Miller(VP Post Secondary), Callie Kronlage(Student Representative), Cheryl Ross(President), Laura Brincks(Treasurer) and Maureen Busta(Executive Secretary).

 

Board Members Absent:  Joyce Becker (NCTM Representative – effective July 1st), Ed Berry (AEA 1 Director), Dave Blum (Conference Co-Chair), Michael Link (NCTM Representative), Annette Louk (AEA 8 Director), Michael Marcketti (AEA 11 Director), Tom Muchlinski (NCTM Central 2 Representative), Travis Nuss (Exhibitor Chair), Judith Spitzli (DOE Math Consultant).

 

Greetings were sent from Tom Muchlinski, Central 2 NCTM representative and also from Deb Tvrdik, Past President of ICTM, who is currently in Japan. 

 

Cheri asked for contact info from board members so that she can forward the information to their schools or newspapers. 

 

Board members should think if something should be done for Judith Spitzli.   

 

Conference Committee Report: 

The Conference Committee recommended the theme for the conference as: 

“Math Talk” – Communicating with Numbers.  Brooke said the committee decided to use a theme that linked reading and mathematics again. Cathy thought the theme should be broader since mathematics is so much more than numbers.  Perhaps mathematics, patterns, communication in mathematics, communicating through mathematics.  It was decided that

“Math Talk” – Communicating Through Mathematics would be the theme.

 

 

Prices for registration will be:

                                          By Jan. 25th                            After Jan. 25th

Members:                           $50                                                   $70

Non-Members                   $75 *                                                 $95

Students                            $10                                                  $10

 

Speakers for ICTM members will be free registration and $10 for lunch.  If speakers are non-members then $30 for membership and lunch. 

 

Brooke recommended that the Lenten meals option be increased. 

 

Ruth will check with her AEA to see if there is some recertification credit available.  The committee decided to eliminate meal tickets. 

 

It should be clear on the registration sheet that they could become a member at the same time. 

·        Motion “Math Talk” Communicating Through Mathematics with price structure and no meal tickets. (Royer, Jennings)  17 yea, 0 nay

Only 1 keynote was recommended.    Cheri wanted to know which keynote speaker the committee recommended.  Greg Tang was preferred – Matt Larson would also be fine also.  Cheri verified that the speaker would fit in a k-12 setting.  Cheri asked that if a company would pay all of the expenses would it be ok to go with 2 keynotes.  It was thought that if the keynote was at no charge it would be too much sales.  Diane said the bleachers are uncomfortable and better not to have 2 keynotes.  It was recommended not to have other sessions during the keynote. 

 

Connie Nolan suggested that we update our color and that T-shirts should be available for sale.  No one knew the history of having green for ICTM. 

·        Motion to approve new shirts, research, e-mail info to all and vote by e-mail and if approved purchase new shirts by February conference.  (Nolan, Jennings) (17 yea,0 nay)

            Maybe navy blue with gold logo.  Vibrant or subtle colors.  Royal blue perhaps.  $600 was added to the budget for purchase of new shirts. Maureen will check with Iowa Sport Supply and provide the information to the Board for new polo shirts, long and short sleeve options.

 

Connie Nolan will check on prices of t-shirts to be sold at the February Conference with a small ICTM logo on the front and a cutesy slogan on the back. 

 

Cheri will ask Travis Nuss to check with vendors to sell things. 

 

Joyce Becker will also be asked to contact NCTM regarding selling other items and possibly shirts as well.

 

·        Motion to have Cheryl Ross appoint someone who would be in charge of the pre-conference.  (Fischels, Royer)  (17 yea, 0 nay)

 

Judy Slezak informed the Board that Cos Fi, University of Iowa, and Eric Hart, Maharishi University of Management, are working on a grant for Lesson Study.  An Enactment Workshop Mini Conference is being planned and they wondered if they could team up with our conference in 2010.  More details will be sent in the future.

 

Publications

Lori Mueller reported that the journal committee had reviewed 10 articles and 8 were approved.  Lori asked that if anyone has websites that they have found useful to please forward the information to Lori for inclusion in the journal.  If you are doing something in your classroom that you have found to be effective please forward to Lori .  Hand-ons things are great.  The journal cover will be words and acronyms.  Inside will be articles related to cover and a note from Lori regarding title.  A personal note from Lori will be written from editor to reader to bridge gap to readers.  Every one of the board members need to share something for the journal.  Journal articles are due by August 1.  Nancy File will provide an article. 

 

David asked for input for website.  David has looked at stats and during conference it’s heavily used.  Lori likes the links to resources.  Links cited in journal should be linked on our website.  September 1st deadline for newsletter.  Board members are asked to submit a short article introducing themselves for the fall newsletter.     

 

Outreach Committee

Cathy Miller reported the following recommendations regarding grants:

            1)  The tuition grants are for coursework, workshops, professional development opportunities that would help your students in your classroom.  Participation in any of the activities needs an unofficial transcript, grade report or certificate of attendance.

            2)  Cathy will work on a rubric for each grant.  Preference will be given to those who have not received a grant before.  Cathy has found those that will be used as models and the committee will vote by e-mail. 

            3)  Monies will be paid by the participant up front and then they will be reimbursed after proper documentation has been received.  Alternate award winners will be selected.

            4)  Grant applications will be available Sept. 1st due Nov. 1st and decided Dec. 15th. The awardees will be announced at the conference in Feb. Letters will be sent by the President.  Maureen will send letters to Cathy for revision.  David recommended a checklist be included. 

            5)  It was recommended that more publication information is provided to let the members know what is available.  Cathy suggested that grants be highlighted in letter for membership.  Cathy would recommend that pictures be taken and highlighted in the newsletter after the conference.  Session at conference and grant information is available in Feb.

            6)  It was recommended that if a grant is undersubscribed the funds not be shifted to another grant.  If a pattern exists that one grant is more popular than another then the board will look at changing the number available at the June Board meeting for the following year.  . 

            7)  The grant applications would not require a presentation as well as a journal article being written but rather the option of and/or. 

            8)  Cathy will provide a session at the February Conference on writing a grant and a flyer will be available advertising our grant opportunities.  

 

Motion to provide the following grant opportunities this year (Burrow, Meyer)

                  2 tuition grant $500

                  3 curriculum grant $500

                  2 travel grants $800

      Motion approved:  (17 yeas, 0 nays)

 

Three free registrations as first time attendee to an ICTM Conference will also be available with substitute teacher reimbursement.  This information will be put in the fall newsletter and on the website.  This is available to any math teacher who has not attended a conference before not just a new teacher.

 

 

 

Membership committee:  Nancy File reported on the membership committee.  The following items were recommended.

 

ü      Membership Flier  

o       Retired – will be changed to free ( no form to fill out)

o       Institutional – will make reference to Web site on form

o       “nationally-recognized journal” will be changed to ICTM journal

o       Put corrected label over the Feb 23 -07 date

o       Every board member - put these 10 fliers in the hands of some non-members in your district/building

o       Grant opportunities will be listed on brochure. 

o       Judith Spitzli, should be Friend of Math award and free retired membership.

 

ü      Regional Directors

o       Maureen will get labels from the DE

o       Requesting address labels for all school buildings in your AEA

o       Directors will write a letter and send to each building. 

o       Nancy will look into a stamp “Attn: Math Chair”

o       Also requesting a database of all math teachers (6-12) for your AEA

o       Recommend directors contact all “laps” members in their AEA (either by email or letter)

o       Postcards will be sent to all lapsed members giving them 30 days to renew or they will be deleted from database. 

o       Nancy will forward her letter to all directors. 

o       Special ed and talented and gifted names in database as well. (Ruth)

o       Envelopes should be picked up and used. 

o       Recommend directors send a contact letter to each school building (using the labels mentioned above) introducing themselves and explain the many opportunities that ICTM offers – basically promoting ICTM and membership

o       Directors – remember to pick up envelopes before you leave today

o       Contact one of your AEA Math Consultants and see if you can get them to put a link on their math page to ICTM (www.iowamath.org)

ü      Other Recommendations

o       Inactive members will be sent a postcard encouraging them to pay dues and become an active member.  If no reply within 30 days, these names will be dropped from our membership list.  (which means no newsletters, journal, or any other ICTM publications)

o       Door prizes at State Conference

§         1 membership to NCTM (Cheri will pursue this)

§         5 memberships to ICTM – can be new or continuing

 

·    Motion Friend of Math award and free retired membership be given to Judith Spitzli (Burrow,Avazian). (17 yea, 0 nay)

·    Motion Deb Tvrdik, Friend of Math award,  and Eric Hart, Lifetime Achievement Award (Slezak, Fischels)  (17 yea, 0 nay)

                          (Cheri will call Deb’s principal to allow her to come to the conference.) 

 

·        Motion for policy for pod casting/taping – If presentation involves any kind of recording full disclosure is needed in advance (Information needs to be on a big sign that says the session will be taped, an asterisk needs to be put in the program, on the web and the speaker form that indicates video/taped.  Description should include what it is going to be used for.  Full disclosure, then it will be ok.  (Burrow, Royer) (17 yea, 0 nay)

 

It was decided that no infomercials will be allowed at the 2008 Conference.  Maureen has included the company name in the past and will also identify the session as an Exhibitor Session.  If speakers have not been well received in the past a letter will be sent to them thanking them and stating that we are including new speakers this year.    

 

Registration form should include membership info.  *We would love to have you as a member now, and forms are available now.

 

Evaluation forms will be provided and door prizes given.  Diane provided her own evaluation forms.  Brooke hopes that people will let them know good things. 

 

The Director’s Handbook will be updated by Maureen and e-mailed to the Board.

 

Since there is nothing in the Constitution regarding the requirement of a Board meeting in February it may be called off due to inclement weather.    

 

The Constitution By-Laws will be changed to reflect the following two name changes:  AEA 4 & 12 will be named Northwest AEA, and AEA 15 & 16 will be merged and called Great Prairie AEA.

 

Cos Fi, asked if ICTM would like to be an affiliate with IAMTE, College Teachers who do research in math education. Cheri said we would welcome other student affiliates. 

 

After Lunch Laura Brincks facilitated the discussion of the budget.

Suggested budget income/expenses.  $37,360.00

·     Motion to approve treasurer’s report, budget(Meyer, Slezak) (17 yea, 0 nay)

 

Other items:

            Pencils and note pads will be ordered again for inclusion with the 2008 Conference materials.  Pencils will need to be sharpened.  Laura Brincks will get the notepads from Hoover High School.   The pencils/notepads will be in the new colors. 

 

 Rose Jennings volunteered to be in charge of getting food/drinks for the hospitality room.

 

Dave Blum will be informed about lunch and hospitality information.

 

It was recommended that the pre-session provide pizzas but no sandwiches. 

 

Travis Nuss will be contacted to sell t-shirts and stuff from Action/Accents out of Des Moines. 

 

TEAM organization at UNI will be checked by Cathy Miller. 

 

T-shirts will again be provided for the volunteers that Dave Blum secured to help out with the conference.

 

Maureen recognized Dave Blum for his work. 

 

We need 200 new members in ICTM and all are asked to recruit new members.  Rose Jennings is offering a prize of a bag of chocolates for the person who has gotten the most new members.  Maureen will send reminder e-mails regarding status of new membership.

 

Laura Brincks was recognized for her work as Treasurer and Maureen Busta was recognized for her work as Executive Secretary.   

 

Cheryl Ross was applauded for her great work as President.  The Iowa Executive Board was recognized at the NCTM Conference by Nancy Berkas for the way the Board communicates regarding issues. 

 

Adjourn:  Motion to adjourn – (Hayton, Slezak)

 

Respectfully submitted,

 

 

 

Maureen Busta

Executive Secretary